Administration Officer – Finance & Operations

  • Quezon City, Metro Manila, Philippines
  • Full-Time
  • On-Site
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Job Description:



Discover your 100% YOU with MicroSourcing!

Position: Admin Officer - Finance
Location: Global One, Eastwood

Work setup & shift: Onsite, Dayshift

Why join MicroSourcing?

You'll have:

  • Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

  • A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

  • Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

  • Career Growth: Take advantage of opportunities for continuous learning and career advancement.

  • Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Role and Responsibilities

1. Bulk LPG Reconciliations and Invoicing

  • Complete end-of-day trip reconciliations for Bulk LPG deliveries.

  • Raise purchase orders (POs) for bulk LPG purchases.

  • Manage Origin deliveries, including raising purchase orders at landed cost, receiving orders, and invoicing customers.

  • Prepare data for Recipient Created Tax Invoices (RCTIs), investigate variances, and coordinate their resolution.

  • Proactively engage with contractors to obtain the required documentation for reconciliation and dispute resolution.

2. Supplier and Contractor Payments

  • Process and receipt contractor payments for national bulk gas purchases.

  • Manage payments for LPG cylinder contractors where no purchase order is required, including confirming deliveries by branch and updating rates.

  • Raise purchase orders and process payments for national LPG cylinder contractors.

  • Process payments to bulk gas suppliers.

3. Inventory, Assets, and Stocktake Administration

  • Consolidate stocktake data.

  • Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders on resolution.

  • Reconcile and upload monthly stocktake results into the Enterprise Resource Planning (ERP) system.

  • Upload and register new barcodes for TrackAbout cylinder tracking.

  • Prepare weekly driver compliance reports using Pronto and TrackAbout data.

4. Controls and Processes

  • Develop and maintain company Standard Operating Procedures (SOPs).

  • Develop, implement, and maintain internal controls.

  • Ensure adherence to company policies, controls, and procedures.

  • Review systems and processes to identify opportunities for continuous improvement.

5. Ad Hoc Duties and Projects

  • Undertake other tasks, responsibilities, and ad hoc support as required.

  • Assist with and contribute to ad hoc projects as assigned.

Salary and Benefits

Salary - High Grade Compensation

HMO Day 1 plus 2 free dependents

Government Benefits

Mandatory Leave benefits