Discover 100% YOU as an Administrator! Apply now!

• Remote | Day Shift
• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
• Company Provided Equipment

Discover your 100% YOU with Beepo!

• Position: Administrator
• Location: Central Luzon
• Work setup & shift: Remote | Day Shift

What's in it for you?

• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
• Employee Referral Program
• Work Life Balance

Your Role

As an Administrator, you are responsible for:

• Insurance renewals and valuation requests
• Maintaining insurance and valuation registers
• Requesting and following up on insurance renewals with brokers
• Maintaining the insurance master spreadsheet
• Requesting updated valuations
• Drafting general notices and communications to owners via email
• Uploading notices and required documents to the portal
• Maintaining and reviewing portal documentation
• Drafting initial breach notices and issuing final approved versions
• Maintaining and updating the Building Warrant of Fitness (BWOF) register
• Following up on upcoming BWOF renewals and issuing owner notices
• Providing general administrative support and backup to the centralized administration team
• Attending Body Corporate meetings when required
• Preparing Pre-Contract Disclosure Statements, Pre-Settlement Disclosure Statements, Certificates of Indebtedness, and Deeds of Covenant
• Liaising with owners, agents, and lawyers
• Raising fee invoices and preparing disclosure documentation for approval
• Sending approved documents to clients, agents, and lawyers
• Following up on change of ownerships after settlement dates
• Updating systems and owner registers for ownership changes and Section 85 Deeds of Covenant
• Sending welcome letters and outstanding levy invoices to new owners
• Preparing and issuing AGM and EGM notices, postal votes, and proxies
• Managing pre- and post-AGM/EGM task lists
• Drafting resolutions without general meetings
• Collating apologies, postal votes, and proxies
• Issuing reminder notices, meeting minutes, and Notices of Delegation
• Uploading approved AGM documents to the portal
• Maintaining meeting calendars, venue bookings, and master spreadsheets
• Booking internal and external meeting venues
• Managing and delegating the centralized email inbox
• Responding to and acknowledging queries promptly
• Delegating email responses to the appropriate team members
• Maintaining accurate records and administrative documentation
• Attending Body Corporate meetings as required

Qualifications and Experience:

• At least 1 year of experience in data entry and administrative roles
• Proficient in Google and MS Office Suite, particularly Excel and Word, with working knowledge of accounting software
• Excellent communication skills, both written and verbal
• Strong organisational and time management abilities
• Effective interpersonal skills, with the ability to liaise with diverse stakeholders
• Able to work independently as well as collaboratively within a team environment

About Beepo

Beepo is a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply