Discover your 100% YOU with MicroSourcing!

Position: Facilities and Administrative Associate

Location: Libis, Quezon City

Work setup & shift: Onsite

Why join MicroSourcing?

Job overview:

Responsible for:

• Facilities and Administrative works

Main Activities and Responsibilities

● Ensure accurate and timely monitoring of Supplies Purchase requests on a monthly basis through the Standard supplies trackers. Supplies are: -Cleaning -Pantry -Office 2. Monitor and analyze monthly consumption trends to ensure that there is no wastage, theft, and overage. Practice first in and first out to avoid expiration.

● Uptime requirements for each facility/site. Prompt and accurate submission of RFP

• Ensure RFP accuracy and prompt submission to Finance to avoid penalties, delivery delays and service stoppage, RFP processing shall be started 3days prior to receipt of Invoices. Vendor invoices are: Semi-monthly basis -Housekeeping -Security And other vendors that need to be paid monthly such as but are not limited to: 

• Pest control -Drinking water -Hygiene vendors –Laundry

• Manage Housekeeping Task and their monthly schedule

• Site visit probe Wilcon, GSC, Curve, and MDC sites if they have a concern.

• Monthly Inventory cleaning and coffee supplies

• Assist Man com Meeting

Core Competencies

● Self-Awareness

● Self-Management

● Analysis & Problem Solving

● Creativity

● Values & Ethics

Key Skills and Capabilities

● Able to identify and separate out the key components of problems and situations. Able to manipulate and interpret information from a range of sources, to spot patterns and trends in information and to deduce cause and effect from this. Can generate a range of creative solutions, evaluate them and choose the most appropriate option.

● Able to pick up and assimilate relevant information quickly and easily. Learns new tasks rapidly. Responds swiftly and appropriately.

● Actively participates in team. Encourages co-operation. Aware of the needs of others and responds flexibly. Shares information and supports other team members. Can get things done through others and set realistic objectives. Seeks opportunities to develop others. Priorities team goals over individual goals.

● Takes balanced view of situations incorporating different perspectives. Seeks alternative

● Has the ability to recognize information needs and identify and utilize appropriate information sources. Persists in seeking information and adopts a variety of strategies. Questions, checks and evaluates information and sources. Pays attention to details.

Qualifications and Typical Experience

● Coordinate with the management of (ECEA) for the mobile van parking needed by the HR for APE

● Knowledgeable/expertise for Admin works

● Handle the vendor cost comparison

● Process all items needed for the new site(Purchase request)

● Manage the housekeeping services

● Coordinate to the vendors

● Process the needed for the new vendors (documents needed to submit to finance for the vendor accreditation)

● Resolve any minor issues

● Process the OSRF Office Supplies Request Form ( any changes with the cost will update the OSRF and share it to the team)

● Ensure that supplies for the Eastwood site is sufficient (Cleaning and Coffee supplies)

● Handle task with deadline

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU!

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply