Discover your 100% YOU with MicroSourcing!

Position: Administration Assistant
Location: Mall of Asia Complex, Pasay City
Work setup & shift: Onsite | Day Shift

Why join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

RESPONSIBILITIES:

Accounts Payable Administration

• Manage and monitor the Accounts email inbox.
• Review supplier invoices for completeness and accuracy.
• Match supplier invoices to purchase orders and approved pricing.
• Verify quantities, freight charges and supplier costs.
• Investigate and escalate invoice discrepancies.
• Process stock and non-stock creditor invoices.
• Process import invoices and supporting documentation.
• Enter approved invoices into MYOB EXO.
• Maintain supplier records and accounts payable filing systems.
• Prepare invoices for interim payment approval.
• Support month-end supplier statement processing and reconciliation activities.

Accounts & Business Administration

• Manage administration email correspondence.
• Maintain calendars and reminders as required.
• Prepare, edit and format business documents.
• Conduct internet research and information gathering as required.
• Provide customer support via email and online channels.
• Process customer invoicing and related administration tasks.
• Assist management with general administrative tasks and special projects.

Human Resources Administration

• Maintain employee records and personnel files.
• Prepare employment contracts, contract variations and remuneration documentation.
• Support recruitment administration activities.
• Maintain digital employee records and supporting documentation.

Compliance Administration

• Maintain compliance registers and supporting records.
• Maintain licence and training records.
• Maintain insurance records, certificates and renewal registers.
• Maintain vehicle registration records and supporting documentation.
• Maintain business compliance documentation and registers.

Operational Administration

• Process negative stock transactions and related administration activities.
• Process and maintain works orders.
• Enter and maintain jobs within Empower.
• Update and maintain overdue purchase order due dates.
• Assist with import order administration.
• Set up and maintain products, stock codes and approved pricing structures.
• Maintain ROPS records and supporting documentation.

Reporting & Systems Support

• Produce daily sales reports.
• Produce daily business and operational reports.
• Prepare daily analysis reports.
• Generate management reports from MYOB EXO and related systems.
• Assist with cashflow forecasting data entry and supporting schedules.
• Prepare management information and business reports as required.

Documentation & Process Improvement

• Create and maintain business procedures and work instructions.
• Document business processes and maintain procedure manuals.
• Prepare business templates, forms and supporting documents.
• Maintain digital filing systems and document control processes.
• Label, organise and file business photographs and marketing assets where required.
• Assist with continuous improvement and business process initiatives.

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply