Discover 100% YOU as an Administration Coordinator! Apply now!

• Remote | Day Shift
• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
• Company Provided Equipment

What's in it for you?

• Position: Administration Coordinator
• Location: Central Luzon
• Work setup & shift: Remote | Day Shift

Your Role

As an Administration Coordinator, you are responsible for:

• Maintain and update all SPM property stock lists and project inventory.
• Manage property availability, pricing, incentives, specifications, and status changes across Salesforce and internal stock lists.
  
• Ensure withdrawn, reserved, sold, and re-released properties are reflected accurately across all systems.
  
• Maintain accurate project folders and online file storage for all SPM developments.
  
• Ensure current brochures, floorplans, pricelists, contracts, specifications, and supporting sales collateral are easily accessible to the tea & external partners
  
• Channel Partner & Builder, Developer Coordination
  
• Facilitate and manage day-to-day communication channel partners on behalf of the Channel Sales team.
  
• Follow up outstanding information, documentation, stock updates and transaction requirements.
  
• Distribute relevant project and property updates to internal teams and external partners.
  
• Maintain professional and responsive relationships with key SPM stakeholders.
  
• Assist with onboarding new projects, builders, developers and channel partners into SPM systems and processes.
  
• Manage sales administration from reservation through to contract and settlement.
  
• Track reservations, deposits, contracts, finance milestones, unconditional dates, settlements and cancellations.
• Follow up outstanding contracts, purchaser documentation and transaction requirements where required.
• Ensure Salesforce and internal reporting systems accurately reflect the current status of every transaction.
• Maintain clear records of cancelled, transferred or reallocated sales.
• Coordinate with the relevant internal teams to ensure transaction issues are identified and escalated promptly.
  
• Maintain accurate and complete property, project, partner and transaction records within Salesforce.
  
• Ensure sales opportunities and transaction stages are updated in a timely manner.
  
• Conduct regular CRM audits to identify missing information, outdated records, or inconsistencies.
  
• Maintain data integrity across Salesforce, stock lists, shared drives and reporting documents.
  
• Assist with improving administrative workflows and CRM processes as SPM grows.
  
• Assist with preparation and administration of SPM commission invoices.
• Track outstanding developer and builder invoices and payment status.
  
• Maintain accurate records of commission amounts, payment milestones and outstanding balances.
• Liaise with Channel partners, builders, and relevant internal stakeholders regarding outstanding payments.
  
• Escalate overdue or disputed invoices to management where required.
  
• Coordinate and deliver approximately three SPM email marketing campaigns per week.
  
• Prepare and distribute weekly stock lists, project launches, new stock releases & sales updates.
  
• Ensure information distributed to channel partners is accurate and current.
  
• Maintain relevant partner distribution databases and mailing lists.
  
• Coordinate with the Acquisitions and Channel Sales teams regarding priority stock and campaign requirements.
  
• Support the Acquisitions and Channel Sales teams with administrative and operational requirements.
  
• Manage correspondence and communications with internal and external stakeholders.
  
• Ensure all SPM documentation is accurate, complete, and appropriately filed.
  
• Maintain templates, processes and administrative procedures for the division.
  
• Identify administrative inefficiencies and recommend improvements.
  
• Assist with the implementation of new systems and processes as the SPM division continues to scale.
  
• Provide additional administrative support to SPM management where reasonably required.

Qualifications:

• 3+ years' administration, sales administration or coordination experience.
• Salesforce experience, with a minimum basic working knowledge.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage a high volume of transactions, information and competing deadlines.
• Excellent written and verbal communication skills.
• Professional approach to stakeholder management.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Ability to work independently and take ownership of administrative processes.
• Strong follow-up skills and the ability to proactively close outstanding tasks.

Must Have

• Property, real estate, development or project marketing experience.
• Understanding of property contracts and sales documentation.
• Experience administering property transactions from reservation through to settlement.
• Experience liaising with developers, builders, vendors or real estate partners.
• Salesforce or other CRM administration experience.
• Experience with commission, invoicing or accounts receivable administration.
• Experience using email marketing platforms such as Mailchimp

About Beepo

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.