Administration Officer – Finance & Operations

  • -
  • Full-Time
  • On-Site
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Job Description:


Discover your 100% YOU with MicroSourcing!

Position: Admin Officer - Finance
Location: Global One, Eastwood

Work setup & shift: Onsite, Dayshift

Why join MicroSourcing?

You'll have:


  • Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

  • A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

  • Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

  • Career Growth: Take advantage of opportunities for continuous learning and career advancement.

  • Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.


Salary and Benefits

Salary - 35,000 to 45,000 Php Depending on experience.

HMO Day 1 plus 2 free dependents

Government Benefits

Mandatory Leave benefits


Role and Responsibilities

Bulk LPG Reconciliations & Invoicing

  • Complete end-of-day trip reconciliations for Bulk LPG deliveries

  • Raise purchase orders for bulk LPG purchases

  • Manage Origin deliveries, including raising purchase orders at landed cost, receipting orders, and invoicing customers.

  • Prepare data for RCTIs (Recipient Created Tax Invoices) for deliveries, investigating and resolving variances.

  • Proactively engage with contractors to obtain required documentation for reconciliation and dispute resolution.

  • Actively ensure compliance with Standard Operation Procedures and controls with internal and external stakeholders.

Supplier and Contractor Payments

  • Process and receipt contractor payments for national bulk gas purchases.

  • Manage contractor payments for LPG cylinder contractors (no PO required), confirming deliveries by branch and updating rates.

  • Raise POs and process contractor payments for national LPG cylinder contractors.

  • Process payments to bulk gas suppliers.

Inventory, Assets and stocktake administration

  • Stocktake data consolidation

  • Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders for resolution.

  • Reconciling and Loading monthly stocktake results into ERP

  • Uploading and registering new barcodes for TrackAbout cylinder tracking

  • Weekly driver compliance reporting from pronto and track about data

Controls and processes

  • Development of company standard operating procedures

  • Develop and maintain internal controls

  • Ensuring adherence with company policy, controls and procedures

  • Review and continuous improvement of systems and processes.

Adhoc

  • Any other tasks, responsibilities or adhoc support that is required.

  • Ad hoc projects