We are seeking a highly detail-oriented IT Coordinator to support the financial operations of our IT function across multiple client companies. This role focuses on vendor payments, billing reconciliation, and IT project cost tracking, working closely with our Asset Manager to ensure billing accuracy.

The IT Coordinator is responsible for processing vendor payments and verifying that software and license charges match approved quantities and contract terms. They will allocate and bill IT-related costs to supported companies, track IT project budgets and expenses, and reconcile invoices, purchase orders, and credit card statements. The role requires exceptional attention to detail, strong spreadsheet skills, and the ability to identify discrepancies or potential budget overruns before they occur.

Key Responsibilities:

• Process and track payments to IT vendors
• Verify vendor invoices align with approved license counts and contract terms
• Allocate and bill software and IT costs to supported companies
• Track IT project budgets, costs, and forecasts
• Reconcile invoices, purchase orders, and monthly credit card statements
• Create purchase orders and track payment status
• Identify billing discrepancies and flag potential budget overruns

Qualifications:

• Extremely detail-oriented with a high level of accuracy
• Strong proficiency in Google Sheets
• Excellent English communication skills
• Financial, accounting, or operations background preferred
• Experience with invoicing, reconciliation, and cost tracking